![]() ![]() We took a look at data for in-person events AAE booked between April and August in 2019 and compared it with virtual events booked within the same time frame in 2020. In general, this means that the turnaround for virtual events is significantly faster than traditional events, with planning starting as early as 1-3 months before the event date. On the other hand, virtual events are typically hosted on online platforms or recording studios rather than physical venues, there are no travel requirements for talent, and participants can tune in from the comfort of their own homes. As uncertainty shrouded the fate of in-person events during COVID-19, many events have also been pushed back months or even a year. ![]() In this detailed blog post, our AAE logistics team suggests starting to plan an in-person at least 6-12 months before the event date. When planning an in-person event, you need to consider the time it takes to book venues, to secure travel dates for talent, and to successfully market and prepare the event beforehand. In-Person Event Timelinesīefore you start planning your next virtual event, it may be helpful to understand how different event formats can affect the timeline. There are many great virtual options for events, and this suggested timeline from our experienced AAE booking team will help you get on the right track to planning a successful virtual event from start to finish. #EVENT TIMELIME FOR CORPORATE HOW TO#The rising shift to virtual events might have you wondering how to plan your own. In a recent Forbes article titled “ Are Virtual Events A Passing Fad Or Here To Stay? ,” Jennifer Best, Head of Marketing here at AAE, outlines just how virtual events have transformed the events industry and why she believes they’re here to stay. While the shift to virtual events was initially a reaction to new social distancing guidelines and travel restrictions, it has since become clear that virtual events are likely to become a mainstream option for meetings, conferences, and keynote events. People are craving connection now more than ever, and they seek platforms where they can find motivation, discuss important issues, and perhaps learn something new.Įvent professionals around the globe have responded to this gap in the industry by going virtual. During the past months of isolation and uncertainty, many of us have had to become creative in our endeavors to connect with friends, family, and the outside world. ![]()
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